Privacy Policy
Last updated: 12 June 2026
This Privacy Policy describes how Captured by Cody ("we", "us", or "our") collects, uses, and handles your personal information when you visit our website or engage our photography services. We are committed to protecting your privacy and handling your personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
By using our website or engaging our services, you agree to the collection and use of your information as described in this Privacy Policy.
1. Who We Are
Captured by Cody is a family, maternity, and newborn photography business based in the Northern Territory, Australia.
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:
2. What Information We Collect
We may collect the following types of personal information:
Contact details: name, email address, phone number, and postal address
Enquiry and booking information: details you provide when making an enquiry, booking a session, or completing a contact form
Payment information: billing details processed through secure third-party payment providers (we do not store full card details)
Newsletter subscription data: your email address and any preferences you provide when subscribing to our newsletter via Squarespace Campaigns
Technical data: IP address, browser type, pages visited, and other usage data collected automatically when you visit our website (via Squarespace analytics and cookies)
Images: photographs taken during your photography session
3. How We Collect Your Information
We collect personal information in the following ways:
Directly from you, when you complete a contact form, make a booking, or subscribe to our newsletter on our website
When you communicate with us by email, phone, or social media
Automatically through our website, which is hosted on Squarespace (see Section 7 for more information)
When you subscribe to our email newsletter through Squarespace Campaigns
4. How We Use Your Information
We use your personal information to:
Respond to your enquiries and communicate with you about bookings
Provide our photography services, including scheduling sessions and delivering images
Process payments for our services
Send you our newsletter and marketing updates, where you have subscribed or consented to receive these
Improve our website and services
Comply with our legal obligations
We will not use your personal information for any purpose that is unrelated to the services you have engaged us for, or for which you have not given consent.
5. Newsletter and Email Marketing
If you subscribe to our newsletter through the sign-up form on our website, your email address will be stored and managed via Squarespace Campaigns, Squarespace's built-in email marketing platform.
By subscribing, you consent to receiving periodic email updates from us, which may include photography tips, behind-the-scenes content, offers, and news about our services.
You can unsubscribe from our newsletter at any time by clicking the "unsubscribe" link included at the bottom of every email we send, or by contacting us directly. We will process your unsubscribe request promptly.
We will not share your email address with third parties for marketing purposes without your explicit consent.
6. Disclosure of Your Information
We may share your personal information with trusted third parties in the following circumstances:
Service providers: third-party businesses that assist us in operating our website and delivering our services (such as Squarespace for website hosting and Squarespace Campaigns for email marketing, and payment processors). These providers are required to handle your information securely and in accordance with applicable privacy laws.
Legal requirements: if we are required by law, court order, or regulatory authority to disclose your information
With your consent: in any other circumstances where you have provided your consent
We do not sell, trade, or rent your personal information to third parties.
7. Squarespace and Third-Party Platforms
Our website is hosted by Squarespace, Inc. Squarespace may collect technical data about your visit to our website, including IP address, browser information, and cookies. For more information, please refer to Squarespace's Privacy Policy at squarespace.com/privacy.
We may also use other third-party tools (such as social media platforms or gallery delivery services) in the course of providing our services. These platforms have their own privacy policies, which we encourage you to review.
8. Cookies
Our website uses cookies — small text files placed on your device — to help the site function correctly and to understand how visitors use our site. Squarespace manages cookies as part of its platform.
You can adjust your browser settings to refuse cookies, though this may affect some functionality of our website. By continuing to use our website, you consent to our use of cookies.
9. Storage and Security of Your Information
We take reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification, or disclosure. Your information is stored securely within the platforms we use (including Squarespace and our email systems).
While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.
We retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law.
10. Your Rights and Accessing Your Information
Under the Australian Privacy Act 1988 (Cth), you have the right to:
Request access to the personal information we hold about you
Request correction of any inaccurate, incomplete, or out-of-date information
Make a complaint if you believe we have breached the Australian Privacy Principles
To make a request or enquiry, please contact us using the details in Section 1. We will respond within a reasonable timeframe.
If you are not satisfied with our response to a privacy complaint, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.
11. Children's Privacy
Our services regularly involve photographing children. We collect and use images and personal information of minors only with the explicit consent of a parent or legal guardian. Images of children are stored securely and will not be shared publicly without the express consent of the parent or guardian.
12. Links to Other Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies before providing any personal information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. The updated policy will be posted on our website with a revised "Last updated" date. We encourage you to review this page periodically.
14. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us:
Cody Montgomery, Captured by Cody.
info@capturedbycody.com.au